Intermediate Technical Clerk

The Technical Clerk will provide general informatics professional services to the Directorate of Maritime Management and Support (Management Information System) (DMMS (MIS)) and the Navy to manage its technical and material-identification data and to assist in preparing guidelines on existing material management and technical data management business processes and procedures to its members.

The work will be performed at 455 Blvd de la Carrière, Gatineau, Quebec.

Mandatory requirements

• Must have a College or CEGEP Diploma/Certificate and/or a University degree.
• 24 months demonstrated experience working with the Enterprise Resource Planning (ERP) program SAP (Systems Applications Products) within the Preventative Maintenance (PM) OR Material Management (MM) module.
• 24 months demonstrated experience reviewing and formatting technical data and assisting in the development of technical publications.
• 24 months demonstrated experience working with commercial database systems MS Access, Oracle or OMEGA PS.

Optional requirements

• 24+ months of experience working with the SAP PM modules, including tasks lists, maintenance plans and scheduling.
• 24+ months of experience working with the SAP MM modules, including updating material master records.
• Additional months of experience reviewing and formatting technical data and assisting in the development of technical publications.
• Additional experience in the use of MS Access, Oracle or OMEGA PS.
• 24+ months of experience working with Integrated Data Environments (IDEs) and S1000D.

General tasks

• Maintain and manage all the databases holding technical and publications related data.
• Analyze, review, format and update technical documentation and publications derived from Technical Data Packages (TDPs) to ensure they are formatted in accordance with standards dictated by naval policy by reviewing, proofreading, amending, indexing, and updating (i.e., addition, deletion, or supersession). Technical Publications include documents such as In Service Trial Agenda (ISTA), Preventive Maintenance and Technical Bulletins.
• Utilize departmental information systems (e.g. DRMIS, CMIS, KONFIG) to facilitate the technical publication approval processes such as Document Information Record (DIR) in DRMIS as well as analyzing and researching technical data problems and producing reports on maintenance or material master records.
• Identify, investigate and research problems associated with Technical Data Management Systems such as SAP/DRMIS within the MM or PM module.
• Perform administrative functions related to the correcting of technical documents, create and maintain distribution lists, electronic scanning of documents, creating and updating spreadsheets.
• Work with Microsoft Office as well as query various types of electronic databases and filing systems.
• Maintain and update administrative specifications and technical publications as listed, but not limited to in the list of Administration and Technical Publications.
• Responsible for creating and maintaining the Naval Preventative Maintenance Program within SAP/DRMIS, including updating and scheduling of maintenance plans utilizing maintenance technical documentation and analysis of Equipment Family Tree, Functional Location Structure and Equipment Master Records, or work within the Material Management (MM) module or similar creating/editing/reviewing material master records.
• Perform complete and continuous Technical Publications and Data verifications by performing continual validation, updates, and base lining/data alignment with the master data for accuracy and consistency of the data across such databases as: OmegaPS, DRMIS, Canadian Government Cataloguing System (CGCS) and CMIS.
• Assist the section with Collaborate Environments (CE) and Integrated Date Environment (IDE) systems with updates, manipulation, and publishing of technical data in S1000D format.
• Provide assistance or guidance to Technical Authorities (TAs), technicians and maintainers on technical and materiel management systems such as SAP/DRMIS identification databases and provide guidance on existing business processes and provide guidance on existing business processes and procedures related to technical data management and material management.
• Assist the section with the Technical Data disposal activities. This could involve; de- serialization of DRMIS Equipment Master Records, Equipment Registration Numbers removals etc.