Procurement Specialist

DND DQA has a requirement for a Junior Procurement Specialist with expertise in the supply field and in the performance of supply chain activities in support of third-party Repair and Overhaul contracts in accordance with the DQA Quality Management System (QMS).

Mandatory requirements

• 2 years of experience in performing investigations of inventory management adjustments using a computerized materiel management system, and must include the steps used to perform those investigations.
• 2 years of experience in performing shipping and receiving using a computerized materiel management system, and must include the steps used to perform those shipping and receiving activities.
• 2 years of experience in performing stocktaking using a computerized materiel management system, and must include the steps used to perform those stocktaking activities.
• 2 years of experience in performing supply chain related transactions within the Inventory Management module of SAP, and must include a list of most frequently used Inventory Management related transaction codes (T-Codes). The Inventory Management module is a sub-module of the Material Management module.

General tasks

1. Prepare Procurement instruments using the Defence Resource Management InformationSystem (DRMIS) for materiel and inventory replenishment;
2. Liaise with 3rd parties to discuss plans and prepare records of conversation;
3. Review and analyze the stock and identify those that are obsolete;
4. Prepare supply requisition documents;
5. Perform quality assurance oversight for stocktaking activities at vendor facilities;
6. In consultation with the QAM, report on verification of vendor compliance to rules and regulations for the Repair and Overhaul of all DND inventory;
7. Prepare and submit Quality Observations to the QAM;
8. Manage records and documents using the Records and Documents Information Management System (RDIMS);
9. Perform Material Management activities in accordance with DQA Quality Management System for warehousing, shipping and receiving, stock control, coordinating and performing audits, and stocktaking investigations;
10. Establish, verify and modify cataloguing data in the Canadian Forces Supply System
11. (CFSS);
12. Input CFSS transactions for supply account management;
13. Analyze and correct management data to be captured and input into DRMIS for all DND owned inventory in accordance with A-LM-184-001/JS-001, the PAM, and the SAM;
14. Provide the QAM with timely and accurate information and status updates for audits/stocktaking and onsite verification;
15. Identify potential problems and propose solutions to the QAM;
16. Verify compliance with A-LM-184-001/JS-001 in the form of supply process audits pertaining to the management of DND equipment supplied as Government Furnished Equipment (GFE), Government Furnished Information (GFI), Government Supplied Material (GSM), Accountable Advance Spares (AAS), Repairable Materiel Account (RMA), Contractor Repair Parts Account (CRPA) and Loan accounts in the CFSS (DRMIS);
17. Perform supply investigations in DRMIS and interact with both Canadian Forces Supply Depot (CFSD), one in Montreal (25 CFSD) and the other in Edmonton (7 CFSD), for out of Country repairs, the Life Cycle Materiel Managers (LCMM), Supply Managers (SM), National Defence Quality Assurance Region (NDQAR) Supply technicians and Repair and Overhaul sections;
18. Review and analyze DRMIS reports and data for items selected for repair and overhaul (R&O) by the respective team OPI, and provide information regarding past activities, and current requirements and the impact on the Material repair cost (MRC);
19. Proceed with material investigations and inventory adjustments by preparing auditable inventory adjustment documents for review by the QAM and prepare amendments as required;
20. Manage stocktaking oversight for DND vendors by assisting, auditing and investigating 100% stock takings. Reporting on discrepant count submissions to reveal possible accounting flaws and input of CF 152 (write-off report) and non-CF 152 (write-off report) corrective adjustments.