Technical Clerk

DND requires help of a Technical Clerk for provision of publications management coordination and support services to Director General Aerospace Equipment Program Management (DGAEPM)/Director Aerospace Equipment Program Management (Fighters and Trainers) 6-3 (DAEPM(FT) 6-3), and to define the Department of National Defence (DND) requirement for this service.

Mandatory requirements

• Must have at least three (3) years’ experience within the last five (5) years, in each of the below publication management coordination and support services activities where publications management was the primary function and not a corollary of another function e.g. NOT a Technical Authority (TA), Life Cycle Materiel Manager (LCMM) etc.:
  Promulgation of new and adopted publications
  Promulgation of publication changes and amendments
  Rescission of publications
• Must have two (2) years of experience in last Ten (10) years in the use of each of the following software application and tools:
  Email processing software (e.g. MS Outlook);
  Word processing software (e.g. MS Word);
  Spreadsheet software (e.g. MS Excel, DAMS);
  Presentation software (e.g. MS PowerPoint);
  Web Browser (e.g. Microsoft Edge);
  Team Collaboration Software (e.g. MS SharePoint, MSTeams);
  PDF Creation and Editing Software (e.g. Adobe Acrobat, Foxit);
  Interactive Electronic Technical Manual (IETM) (e.g. CAEP IETM, CH146 IETM etc.);
  Electronic Records Management System (DND uses RDIMS)

General Tasks

• Support the promulgation, adoption, changing/amending and recession of CAEPs;
• Coordinate the transfer of publications, amendments and other related data to and from the TAs/LCMMs/LCMSs, field units, DSCO, Supply Manager, PMS and IETM contractors;
• Maintain a publications management register to track pertinent publication management information including but not limited to Internal Publishing Service Requests, Publication Change Transmittal Forms, Certificate of Validations, Message amendments, Publication Discrepancy Reports, Publication Change Requests, etc.;
• Maintain pertinent publications management info in DND’s Records, Document and Information Management System (RDIMS);
• Reserve and rescind National Defence Index of Documentation (NDID) and update Meta Data held by DSCO;
• Maintain a master and archival publication library of all active and rescinded publications affecting common aviation equipment listed in CAF inventory;
• Track distribution of publications and maintain, coordinate and update the distribution lists using the DSCO Publication Distribution Information System (PDIS);
• Maintain plate holdings for the CAEP and coordinate the addition and removal of common aviation equipment from external plate holdings;
• Ensure compliance with ITARS and CTAT requirements as it relates to publications.  This includes ensuring the publication and information are identified accordingly and facilitating access where required;
• Ensure compliance to language policies as it relates to publications;
• Assist LCMMs/LCMSs with identifying, isolating and researching Illustrated Parts Lists and resolving part number and North Atlantic Treaty Organization (NATO) Stock Number discrepancies;
• Carry out other tasks/projects related to the publications management as required by the TA;
• Maintain an electronic library of work in progress, delivered items and review comments, and must perform version control.