Administrative Assistant

If you would like to submit your resume for this position, please, send it to: info@thomasandschmidt.ca

Our private sector client is seeking a detail-oriented Administrative Assistant to support a physical-to-digital records conversion project. The successful candidate will work onsite and be responsible for scanning hardcopy documents under the supervision of a designated client employee. The client’s staff member will provide direction and assist with managing the digital files.

Mandatory requirements

• Advanced English.
• Experience: 12 months relevant experience.
• Education: Secondary school diploma or an acceptable combination of education, training and relevant work experience.
• Be familiar with general office procedures, equipment and software.
• Have a strong commitment to people, processes, policies and confidentiality.
• Be able to multi-task.
• Meet tight deadlines.

General Tasks

• Prepare documents for scanning (e.g., removing staples, sorting files.
• Label and organize scanned files into shared directories.
• Perform regular checks to ensure accurate file saving and backups.
• Assist with light administrative duties as needed (e.g., data entry, filing).
• Maintain a clean and organized work area.
• Communicate any issues or delays to the supervisor promptly.